Under the supervision of the district’s HR administrators, the Benefits Coordinator, with the support of the Benefits Assistant, manages all aspects of health, dental, LTD, life insurance and flexible spending benefits for all active and retired employees, spouses, and dependents. The Benefits Coordinator serves as the liaison between the district and insurance providers (Workers Compensation included) and benefits.

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Coordinates all benefit activities pertaining to employee records, plan maintenance and fiscal records. E.g. open enrollment, benefits rollover annual rate changes.
• Analyzes and communicates regulatory, contractual, benefit plan and policy requirements as they relate to employee groups and individuals and implements Human Resource procedures to ensure compliance.
• Coordinates with third-party vendors to maintain benefits record-keeping systems.
• Provides explanations of benefits programs to recipients; Prepares reports and surveys required by governmental agencies.
• Prepares data for the collective bargaining process as it relates to employee benefits and negotiations with the unions.
• Monitors, inputs and reconciles fiscal and enrollment data in collaboration with the business department. E.g. census data for ACA reporting, contribution rate calculations.
• Conducts virtual benefits orientations for leadership staff.
• Reconciles insurance providers/benefits vendors’ invoices and prepares requisitions for payment.
• Administers the Workers Compensation plan for all district staff. E.g. monitors claims, submits required forms, maintains OSHA log.
• Conducts research for HR Administrators/Assistant Superintendent on employee benefit issues and performs special and confidential assignments as directed.
• Administers the semi-annual Medicare Part B reimbursement program and annual IRMAA Medicare reimbursement program for retiree population and their covered spouses.
• Maintains Benefits Office and Retirement webpages on the district’s website.

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Performs executive secretarial functions for school administrators in a fast-paced collaborative work environment.
• Assists in the preparation of personnel agendas for board meetings. 
• Performs data entry of all new hires and personnel changes into HR management system and communicates with various department members and payroll.
• Prepares offer letters and board appointments letters.
• Relieves administrator of duties that do not require their personal attention.
• Serves as the primary point of contact for the Human Resources department, fielding all internal and external inquiries to provide immediate assistance or strategically route callers to the appropriate subject matter expert.
• Serves as a dedicated HR resource and partner to all center-level staff, working collaboratively to provide guidance, clarity, and support regarding personnel workflows and district-wide practices.
• Make appointments and schedules meetings for administrators as directed.
• Opens, sorts and reads incoming mail and email and independently prepares replies to routine correspondence.
• Maintains files of both general and confidential information pertinent to the activities of the office.
• Organizes and coordinates the special activities for Human Resources i.e. HR Drop- In sessions, New Hire Check-In sessions, and tenure and years of service celebration.