PRIMARY PERFORMANCE RESPONSIBILITIES:

• Supports the hiring process at the Center for Special Services by performing clerical tasks related to hiring and recruitment events.
• Works with the personnel assistant in the Human Resource Department to monitor job postings and communicate timelines and deadlines for the hiring process.
• Supports the hiring supervisors in preparing for the interview process by assembling applications for supervisor review, scheduling interviews, and preparing interview materials.
• Schedules and facilitates the new hire on-boarding process at the Center for Special Services.
• Monitors and records details of time/leave charges on appropriate records and maintains records of same.
• Establishes and maintains employee personnel records including paperwork relating to Civil Service, New York retirement System, Worker’s Compensation, FMLA, etc.
• Answers questions concerning civil service rules and procedures.
• Maintains records on positions lines, transfers, separations, and leaves without pay.   
• Prepares routine letters, memoranda, forms, etc.
• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments.

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Performs executive secretarial functions for school principal.
• Relieves school principals of details which do not require their personal attention by the use of discretion, tact and thorough knowledge of district/office policies and procedures.
• Extensive computer application/database system management to produce all levels of correspondence and reports.
• Maintains calendar of appointments for the principal, ensuring the principal is apprised of all appointments and changes as well as matters requiring immediate attention.
• Takes notes of minutes of meetings or hearings and prepares them to be in final document format.
• Ability to work in a fast-paced diverse environment, self-starter, systems thinker, excellent communication skills.