PRIMARY PERFORMANCE RESPONSIBILITIES:

• Performs executive secretarial functions for school administrator.
• Relieves administrator of duties that do not require their personal attention.
• Receives calls and callers, ascertaining their business and answering their questions or referring them to the proper person.
• Make appointments and schedules meetings for administrator as directed.
• Take notes of meetings and hearings and prepares minutes as needed.
• Opens, sorts and reads incoming mail and email and independently prepares replies to routine correspondence.
• Assists in the preparation and maintenance of budgets, personnel records, staff attendance reports, etc. relating to the responsibilities of the particular office or department.
• Maintains files of both general and confidential information pertinent to the activities of the office.
• Organizes and coordinates the special activities related to the particular department or assignment, i.e. new student orientation, “moving up" ceremony, graduation events, science fair, field trips, etc.

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Draft vacancy requests for personnel (RFP) forms for hiring supervisor approval.
• Submit and track RFPs sent to the Personnel Assistant in the Human Resource Dept.
• Supports the hiring process at the Lower Hudson Regional Center (LHRIC) by performing clerical tasks related to hiring.
• Work with the Personnel Assistant in the Human Resource Dept. to monitor job postings, civil service list expiration dates, and Board deadlines.
• Work with the Central Support Team to schedule and coordinate interviews.
• Supports the hiring supervisors in preparing for the interview process by assembling applications for supervisor review, schedule interviews, and gather relevant paperwork.
• Monitor evaluation and training deadlines.
• Support time and activity tracking for staff.
• Schedules and assists new hire orientation at the LHRIC.
• Prepares routine letters, memoranda, forms, etc.
• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.