Position Title

Senior Office Assistant - Automated Systems

Required Application Type

Teacher / Admin

Salary/Pay Scale

$55,412 - $59,980

Job Description

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Coordinates calendars and room reservations for Center programs.
• Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data.
• Provides general administrative and clerical support to enhance the operation of the Center for Professional Learning & Curriculum Support (PLCS).
• Manages conference requests (including travel arrangements and related reimbursement).
• Sets up automated filing systems for the storage and retrieval of data.
• Maintains accurate and complete records and files.
• Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies.
• Enters data including program and services descriptions, into the Center’s online course catalogue.
• Communicates with district leaders, school leaders —educators from multiple districts. Communicates with vendors.
• Participates in center-wide team meetings and events Enters data (program registration, attendance, etc.) and preparation for reporting internally and externally.
• Processes POs, travel reimbursements, and maintains inventory of office supplies and forms, etc.
• Composes, proofreads, edits, corrects and formats memos and correspondence.
• Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff.
• Completes additional tasks/duties as assigned by the Center’s Senior Director.

Civil Service Title

Senior Office Assistant - Automated Systems

Job Qualifications

CIVIL SERVICE QUALIFICATIONS:

• Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents.
• SUBSTITUTION: Satisfactory completion of 30 credits at a recognized college or university, or its equivalent in course hours from an approved institution or office software manufacturer (i.e. Microsoft) may be substituted on a year for year basis for one (1) year of the general office/clerical experience and one (1) year of the specialized experience using computer applications as described above.  Completion of 6 credits* in word processing coursework at a recognized college or university may be substituted for an additional one (1) year of specialized experience using computer applications as described above.  All coursework must be verified by official transcript.
• Preferred qualifications are the ability to manage multiple tasks and work in a fast-paced, friendly, and mission driven environment. Excellent communication and organizational skills. Successful history of office management/clerical work. Strong interpersonal skills and ability to work effectively on a team. Proficient word processing skills, familiar with Google Suite and basic skills with spreadsheets.
• *Priority given to candidates who are currently on a Civil Service List for this title.
• *Candidates must have either taken or be eligible to take the Civil Service Exam for this title and be reachable by the rule of three on the list.

Job Category

Clerical

Job Location

Harrison - Professional Dev & Curriculum Support

Additional Information