Position Title

Personnel Clerk

Required Application Type

School Related Personnel

Salary/Pay Scale

$54,459 - $58,948

Job Description

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Supports the hiring process at the Center for Special Services by performing clerical tasks related to hiring and recruitment events.
• Works with the personnel assistant in the Human Resource Department to monitor job postings and communicate timelines and deadlines for the hiring process.
• Supports the hiring supervisors in preparing for the interview process by assembling applications for supervisor review, scheduling interviews, and preparing interview materials.
• Schedules and facilitates the new hire on-boarding process at the Center for Special Services.
• Monitors and records details of time/leave charges on appropriate records and maintains records of same.
• Establishes and maintains employee personnel records including paperwork relating to Civil Service, New York retirement System, Worker’s Compensation, FMLA, etc.
• Answers questions concerning civil service rules and procedures.
• Maintains records on positions lines, transfers, separations, and leaves without pay.   
• Prepares routine letters, memoranda, forms, etc.
• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments.

Civil Service Title

Personnel Clerk

Job Qualifications

CIVIL SERVICE QUALIFICATIONS:

• Graduation from High School or possession of a High School Equivalency Diploma and three (3) years of clerical experience, one (1) year of which the primary responsibility of the position was processing personnel and/or payroll records.
• NOTE: Please note that experience which only involved maintaining time and leave balances is not sufficient to meet the qualifications for this title.
• SUBSTITUTION: Satisfactory completion of 30 college credits may be substituted for the required clerical experience at the rate of 30 credits per year of experience, up to the maximum of two (2) years. There is no substitution for the one year of specialized experience.
• Priority given to candidates who are currently on a Civil Service List for this title.
• Candidates must have either taken or be eligible to take the Civil Service Exam for this title and be reachable by the rule if three on the list.

Job Category

Human Resources

Job Location

Rye Lake and Rye Brook

Additional Information