Position Title

Secretary to School Administrator

Required Application Type

School Related Personnel

Salary/Pay Scale

$62,000 - $69,000

Job Description

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Performs executive secretarial functions for school administrator.
• Relieves administrator of duties that do not require their personal attention.
• Receives calls and callers, ascertaining their business and answering their questions or referring them to the proper person.
• Make appointments and schedules meetings for administrator as directed.
• Take notes of meetings and hearings and prepares minutes as needed.
• Opens, sorts and reads incoming mail and email and independently prepares replies to routine correspondence.
• Assists in the preparation and maintenance of budgets, personnel records, staff attendance reports, etc. relating to the responsibilities of the particular office or department.
• Maintains files of both general and confidential information pertinent to the activities of the office.
• Organizes and coordinates the special activities related to the particular department or assignment, i.e. new student orientation, “moving up" ceremony, graduation events, science fair, field trips, etc.

Civil Service Title

Secretary to School Administrator

Job Qualifications

QUALIFICATIONS:

• Graduation from high school or possession of a high school equivalency diploma and five (5) years of work experience in an office setting that consisted of using software to maintain calendars, schedule meetings, make travel arrangements, draft and create correspondence, presentations, emails and enter and maintain records in databases in support of a higher level administrator or a department or unit head.
• SUBSTITUTION: Satisfactory completion of 30 college credits* may be substituted on a year-for-year basis for up to four (4) years of the work experience described.
• *SPECIAL NOTE: Education beyond the secondary level must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.
• SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS: In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.
• Candidates must meet the minimum qualifications for this position.
• Priority given to candidates on the civil service list for this title or this is a non-competitive HELPS program position.

Job Category

Clerical

Job Location

Rye Lake and Rye Brook

Additional Information