Position Title

Secretary to School Administrator

Required Application Type

School Related Personnel

Salary/Pay Scale

$62,000 - $69,000

Job Description

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Performs executive secretarial functions for school administrator.
• Relieves administrator of duties that do not require their personal attention.
• Receives calls and callers, ascertaining their business and answering their questions or referring them to the proper person.
• Make appointments and schedules meetings for administrator as directed.
• Take notes of meetings and hearings and prepares minutes as needed.
• Opens, sorts and reads incoming mail and email and independently prepares replies to routine correspondence.
• Assists in the preparation and maintenance of budgets, personnel records, staff attendance reports, etc. relating to the responsibilities of the particular office or department.
• Maintains files of both general and confidential information pertinent to the activities of the office.
• Organizes and coordinates the special activities related to the particular department or assignment, i.e. new student orientation, “moving up"

Civil Service Title

Secretary to School Administrator

Job Qualifications

QUALIFICATIONS:

• Graduation from high school or possession of a high school equivalency diploma and either (a) five (5) years of secretarial experience in support of higher level administrator(s), or a department or unit head, three (3) years of which must have involved the use of computer applications to maintain records and produce correspondence; or (b) graduation from a post high school secretarial or business school with a degree or certificate in secretarial sciences, office technology or closely related field and three (3) years of the specialized experience using computer applications as described in (a).
• SUBSTITUTION: Satisfactory completion of 30 college credits** may be substituted on a year-for-year basis for up to four (4) years of the secretarial experience described above.  Candidates must have at least one (1) year of the specialized experience using computer applications described in (a).

 

• Priority given to candidates who are currently on a Civil Service List for this title.

Job Category

Clerical

Job Location

Various Locations - Special Services

Additional Information