Position Title

Sr. Office Assistant - Automated Systems(Spanish Speaking)

Required Application Type

School Related Personnel

Salary/Pay Scale

$55,412 - $59,980

Job Description

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data.
• Provides general administrative and clerical support to enhance the operation of the office to which the incumbent is assigned.
• Sets up automated filing systems for the storage and retrieval of data; Maintains accurate and complete records and files;   Manipulates, revises or copies data to produce and/or enhance reports;
• Ability to work in a fast-paced environment, self-starter, systems thinker.
• Strong word, excel, and google skills; Strong written and oral communication skills, excellent organizational skills.
• Communicates orally and in writing both Spanish and English languages.
• Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies;   Composes, proofreads, edits, corrects and formats memos and correspondence; Composes correspondence or transcribes meeting minutes from verbal instruction, written notes, or tape recordings.

Civil Service Title

Sr. Office Assistant - Automated Systems (SS)

Job Qualifications

CIVIL  SERVICE QUALIFICATIONS:

• MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE:  Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents.
• SUBSTITUTION: Satisfactory completion of 30 credits* at a recognized college or university, or its equivalent in course hours from an approved institution or office software manufacturer (i.e. Microsoft) may be substituted on a year for year basis for one (1) year of the general office/clerical experience and one (1) year of the specialized experience using computer applications as described above.  Completion of 6 credits* in word processing coursework at a recognized college or university may be substituted for an additional one (1) year of specialized experience using computer applications as described above.  All coursework must be verified by official transcript.  
• *Priority given to candidates who are currently on a Civil Service List for this title.
• *Candidates must have taken or be eligible to take the civil service exam for this title.
• *Candidates must pass a Spanish proficiency exam.

Job Category

Clerical

Job Location

Valhalla - Center for Career Services

Additional Information