Position Title

Database Assistant

Required Application Type

School Related Personnel

Salary/Pay Scale

$57,447 - $62,182

Job Description

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Collects and enters information to maintain and coordinate a student information database.
• Coordinates/enters data in order to create the master schedule for the school using the student information system.
• Coordinates/enters data in order to create all student, teacher and course schedules.
• Trains and assists users in learning the student information database, by demonstrating the program(s).
• Answers questions related to district’s student information computer programs, by phone, e-mail and in person.
• Verifies, posts, and mails, student progress reports and report cards, grade corrections, transcripts, etc.
• Using various queries, may produce reports for building administrators, staff and the Central administration.
• Verifies accuracy and appropriateness of coding in order to ensure completeness of system reporting capabilities.
• Modifies, re-activates, updates, archives and expands records and reports, as required;  May create user accounts for access to student base.
• May evaluate student academic records, reconcile errors or omissions, etc. 
• May establish student groupings for emergency contacts, sport teams, school clusters, academic assignments, scholar athletes, scholarship criteria, etc. 
• Uses the student information database to prepare class lists, student class schedules, attendance reports, report cards, transcripts, honor rolls, etc. 
• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.

Civil Service Title

Database Assistant

Job Qualifications

QUALIFICATIONS:

• Graduation from high school or possession of a high school equivalency diploma and three (3) years of work experience in the maintenance of a database system i.e. editing, deleting, auditing information to generate reports, which must have included or been supplemented by one (1) year of work experience using a school database system, e.g. SASI, ESCHOOL, ECHALK, etc.
• SUBSTITUTION: Satisfactory completion of 30 college credits* may be substituted on a year for year basis for up to two (2) years of the above general work experience.  Satisfactory completion of 12 college credits* in Computer Science, Information Technology, Data Management or closely related field may also be substituted for one year of the specialized experience using a school database system.

 

• Candidates must be approved to take the Database Assistant exam on March 15, 2025 or are currently working in the title of Database Assistant.

Job Category

Other Support Staff

Job Location

Rye Lake - Center for Special Services

Additional Information