Position Title

Office Assistant - Automated Systems

Required Application Type

School Related Personnel

Salary/Pay Scale

$45,483 - $49,232

Job Description

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Maintains an automated office record system for the assigned department by entering and retrieving data on a computer.
• Maintains detailed manual records and files in alphabetic , numeric, or chronological order.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence, and to prepare other reports, charts, responses to inquiries, etc.as directed.
• Generates correspondence, memoranda, reports and/or other information of a routine nature; i.e., form letters, pre-formatted documents/forms, etc. using a word processor and various software applications.
• Provides general information to the public, in person and over the phone, about office programs and procedures.
• Receives visitors to an office, ascertains their business and directs them to an appropriate staff member or office.
• Answers telephones and refers callers to appropriate party.
• Opens screens and routes incoming mail and correspondence to appropriate party and prepares outgoing mail and materials.
• Operates office equipment such as adding machines, duplicating machines, fax machines, postage meters, etc.
• May prepare purchase requisitions to reorder needed supplies and equipment, as directed.

Civil Service Title

Office Assistant - Automated Systems

Job Qualifications

REQUIRED KNOWLEDGE, SKILLS, ABILITIES, ATTRIBUTES:

• Good knowledge of office terminology, procedures, equipment and business English; knowledge of proper grammatical usage, punctuation and spelling; familiarity with the capabilities of computer software applications to produce various document formats such as correspondence, reports, tables. charts and file storage; ability to plan, organize and efficiently perform clerical functions; ability to manipulate a standard alphanumeric keyboard at rate of 35 words per minute; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software  to produce a variety of formats for correspondence, records, reports and maintenance of files; ability to read, write, understand and communicate in English sufficiently to perform the essential functions of the position; ability to operate a variety of office machines; ability to understand and carry out oral and written instructions; ability to deal effectively with the public; ability to get along well with others; discretion; tact; courtesy, accuracy; good judgment; physical condition commensurate with the demands of the position.

 

CIVIL  SERVICE QUALIFICATIONS:

• Possession of a high school or equivalency diploma
• *Priority given to those on a civil service eligibles list for this title. 

 

Job Category

Clerical

Job Location

To Be Determined

Additional Information